Official Transcript Requirements – UW Graduate School Skip to content

Official Transcript Requirements

After you accept your offer of admission, you are required to send final official transcripts and degree documents to Graduate Enrollment Management Services (GEMS). Scanned copies of transcripts uploaded with your online application are not considered official.

Final transcripts should be sent as soon as your coursework and conferred degree are recorded on the transcript. Any delays may impact your ability to register for future terms.

All documents submitted to the GEMS office become the property of the University. Documents will not be returned, and copies will not be released to students or third parties.

Note: Students with a UW degree do not have to submit official transcripts. You may be required to submit official transcripts from all other selected institutions within your Application Portal, if applicable.

Check Your Application Portal

After accepting the offer of admission, refer to your Application Portal to see which documents you are required to submit.

Programs beginning in Autumn 2024 and beyond

Programs beginning in Spring 2024 and Summer 2024

Required Documents

We require official documents only from the selected post-secondary institution listed within your Status Portal. It is your responsibility to the institution to request that transcript(s) be sent to GEMS.

Final official transcripts must contain the following:

  • Completion of all coursework with grades or marks issued for each year of study.
  • Degree earned and date the degree was conferred/awarded.
    • If your institution does not print the conferral date on your transcript, a degree statement, diploma, or other document with the conferral date will also be required.
  • Official stamp, seal, and/or embossed marking from the school.
  • All transcripts and degree conferral/awarded documents that are in a language other than English must be accompanied by an official English translation (translated by a university, government official/organization, or certified translation service) in the same format as the original(s).
    • To be official, the translations must be stamped as official by the school or be certified as accurate by a certified translator.

Delivery Methods

Preferred Methods

Parchment: Visit to request your transcript.

  • Enter “University of Washington Graduate” for the question “Where would you like to send the credential?”
  • The transcript will be sent to “University of Washington – Graduate Admissions – Seattle Campus, Seattle, WA, US”.

National Student Clearninghouse: Visit to request your transcript

  • Recipient: “University of Washington”
  • Recipient email:

World Education Services (WES) International Credential Advantage Package (ICAP) Evaluation: Visit to request a credential evaluation, which includes verified copies of your official transcripts and degree certificates.

  • To electronically submit your WES ICAP to the University of Washington, follow the instructions provided by WES
    • Recipient: “University of Washington”
    • School/Division: “Graduate Admissions (Seattle/Bothell/Tacoma)”
  • GEMS will not accept WES Basic or any other credential evaluation to fulfill this requirement.
  • GEMS’s assessment of a U.S degree equivalency may differ from what is listed on your WES evaluation.

Other Methods

If you cannot obtain official transcripts using one of the preferred methods, we will accept documents sent directly by the issuing institution by mail, Traditional Paper Transcripts.

  • If your institution will mail a physical document, it must be in an official sealed envelope and the “sender” on the envelope must be your institution.

Mail official transcripts to:

Standard Mail

University of Washington

Graduate Enrollment Management Services

Box 353770

Seattle, WA USA 98195-3770

Express Mail

University of Washington

Graduate Enrollment Management Services

G-1 Communications

4109 Stevens Way

Seattle, WA USA 98195-3770

If you are unable to have your documents submitted by any of the above methods, contact the Graduate Enrollment Management Services (GEMS) at to discuss potential options for your situation.

Not Accepted

The following documents are not considered official when:

  • uploaded within the online application
  • sent as email attachments
  • mailed or physically delivered by the student or department
  • the envelope has been opened

Withdraw Offer of Admission

The UW reserves the right to withdraw the offer of admission if

  • Your final records fail to show completion of required courses
  • You failed to maintain satisfactory scholastic standing in your coursework
  • Our decision was based on incomplete or inaccurate information you provided in your application file

Need Help?

If you have any questions about submitting your official documents, email the Graduate Enrollment Management Services (GEMS) at

Do not email with questions as this is a no-reply email account.