After you accept your offer of admission, you are required to send final official transcripts and degree documents to Graduate Enrollment Management Services (GEMS). Scanned copies of transcripts uploaded with your online application are not considered official.
Final transcripts should be sent as soon as your coursework and conferred degree are recorded on the transcript. Any delays may impact your ability to register for future terms.
All documents submitted to the GEMS office become the property of the University. Documents will not be returned, and copies will not be released to students or third parties.
Note: Students with a UW degree do not have to submit official transcripts. You may be required to submit official transcripts from all other selected institutions within your Application Portal, if applicable.
Check Your Application Portal
After accepting the offer of admission, refer to your Application Portal to see which documents you are required to submit.
Programs beginning in Autumn 2024 and beyond
- Please use our new admissions system to check your Application Status Portal
Programs beginning in Spring 2024 and Summer 2024
- Please use our original admissions system to check your Application Pre-Registration Page
Required Documents
We require official documents only from the selected post-secondary institution listed within your Status Portal. It is your responsibility to the institution to request that transcript(s) be sent to GEMS.
Final official transcripts must contain the following:
- Completion of all coursework with grades or marks issued for each year of study.
- Degree earned and date the degree was conferred/awarded.
- If your institution does not print the conferral date on your transcript, a degree statement, diploma, or other document with the conferral date will also be required.
- Official stamp, seal, and/or embossed marking from the school.
- All transcripts and degree conferral/awarded documents that are in a language other than English must be accompanied by an official English translation (translated by a university, government official/organization, or certified translation service) in the same format as the original(s).
- To be official, the translations must be stamped as official by the school or be certified as accurate by a certified translator.
Delivery Methods
Preferred Methods
Parchment: Visit parchment.com to request your transcript.
- Enter “University of Washington Graduate” for the question “Where would you like to send the credential?”
- The transcript will be sent to “University of Washington – Graduate Admissions – Seattle Campus, Seattle, WA, US”.
National Student Clearninghouse: Visit studentclearinghouse.org to request your transcript
- Recipient: “University of Washington”
- Recipient email: gemsdocs@uw.edu
World Education Services (WES) International Credential Advantage Package (ICAP) Evaluation: Visit wes.org to request a credential evaluation, which includes verified copies of your official transcripts and degree certificates.
- To electronically submit your WES ICAP to the University of Washington, follow the instructions provided by WES
- Recipient: “University of Washington”
- School/Division: “Graduate Admissions (Seattle/Bothell/Tacoma)”
- GEMS will not accept WES Basic or any other credential evaluation to fulfill this requirement.
- GEMS’s assessment of a U.S degree equivalency may differ from what is listed on your WES evaluation.
Other Methods
If you cannot obtain official transcripts using one of the preferred methods, we will accept documents sent directly by the issuing institution by mail, Traditional Paper Transcripts.
- If your institution will mail a physical document, it must be in an official sealed envelope and the “sender” on the envelope must be your institution.
Mail official transcripts to:
Standard Mail
University of Washington
Graduate Enrollment Management Services
Box 353770
Seattle, WA USA 98195-3770
Express Mail
University of Washington
Graduate Enrollment Management Services
G-1 Communications
4109 Stevens Way
Seattle, WA USA 98195-3770
If you are unable to have your documents submitted by any of the above methods, contact the Graduate Enrollment Management Services (GEMS) at uwgrad@uw.edu to discuss potential options for your situation.
Not Accepted
The following documents are not considered official when:
- uploaded within the online application
- sent as email attachments
- mailed or physically delivered by the student or department
- the envelope has been opened
Withdraw Offer of Admission
The UW reserves the right to withdraw the offer of admission if
- Your final records fail to show completion of required courses
- You failed to maintain satisfactory scholastic standing in your coursework
- Our decision was based on incomplete or inaccurate information you provided in your application file
Need Help?
If you have any questions about submitting your official documents, email the Graduate Enrollment Management Services (GEMS) at uwgrad@uw.edu
Do not email gemsdocs@uw.edu with questions as this is a no-reply email account.