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Communications

The communications team conveys the Graduate School’s commitment to diversity and graduate students’ success by supporting fundraising, recruitment and retention and professional development efforts.

Annie Pellicciotti, director

Additional support

We direct, design, create and maintain our online presence that serves the Graduate School’s audiences. In addition, we gather, coordinate and disseminate information of interest and importance to UW graduate students, Graduate School staff, University leaders, the UW campus and the community, and collaborate with units campus-wide to share content and cross-promote news and successes. Communications vehicles include the Graduate School website, social media channels, regular enewsletters to grad students and staff, public presentations and institutional reporting.

Location and contact

100 Gerberding Hall (map →)
General inquiries: gradcomm@uw.edu
Website comments: gradcomm@uw.edu
206.543.3287

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Office of Postdoctoral Affairs

The Graduate School sponsors the Office of Postdoctoral Affairs, which is here to help you navigate life at the UW as a postdoctoral fellow.

Bill Mahoney, Associate dean of student & postdoc affairs

Additional support

To enrich the postdoc mentoring experience at UW, OPA offers Office Hours for Postdocs. We have a designated faculty member to provide one-on-one mentoring to all UW postdocs.

Location and contact

305 Loew Hall (map →)
uwopa@uw.edu

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Graduate Student Affairs

Graduate Student Affairs uses a holistic approach to supporting graduate students through student-centered services & programming, timely resources, and intentional tri-campus partnerships.

Bill Mahoney, Associate dean of student & postdoc affairs

Additional support

We strive to promote the well-being of our diverse graduate student body in our tri-campus network by providing programming, offering direct help to plan for success, helping with mentoring, assisting with issues specific to first-generation grad students, and much more, so they can thrive and be successful at the university and beyond. We are located in Loew Hall on the Seattle campus.

Our Staff

  • Bill Mahoney (wmahoney@uw.edu), Ph.D., Associate Dean of Student & Postdoc Affairs
    • Office hours in person per public health guidelines M, W, Th (8 a.m.–5 p.m.)
    • Working remotely on F (8 a.m.–5 p.m.)
    • Loew 302, Seattle campus
  • Jaye Sablan (sablanj@uw.edu), M.A., Assistant Director of Graduate Student Affairs
    • Office hours in-person per public health guidelines M – W (9 a.m.–5 p.m.)
    • Working remotely Th & F (9 a.m.–5 p.m.)
    • Loew 304, Seattle campus

Location and contact

305 Loew Hall, Box 352191 (map →)
uwgsa@uw.edu
206.616.7116

Staff can generally be reached 8 a.m.–5 p.m. PT, Monday–Friday

Additional Resources

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Equity & Justice in Graduate Programs

The Graduate School believes that fostering diversity and inclusion in education is a paramount responsibility as we prepare our students to be effective leaders in local and global societies.

Our support and programming is designed to help our students of color thrive while at the university and beyond.

Ralina Joseph, associate dean

Location and contact

Loew Hall (map →
humienik@uw.edu 
206.221.7342

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Graduate Enrollment Management Services (GEMS)

The Graduated Enrollment Management Services (GEMS) team is happy to serve you and answer your questions!

Jesse Knappenberger, director

Before contacting GEMS, we encourage you to seek out the information and advising support that helps meet your needs. Please select your status below and reach out the appropriate department/program based on your student type:

GEMS Contact

Contact the academic department for

  • Admission requirements
  • Application review processes
  • Application deadlines, and or withdrawing your application

Contact the undergraduate Office of Admissions for

  • Campus tours

Contact GEMS for

  • Application fee waivers
  • English language proficiency requirement

Contact GEMS for:

  • Degree verification
  • Pre-arrival and recieving your intial form I-20 (International students)

Contact GEMS for

  • Thesis and dissertation submission
  • Letter of certification
  • On-Leave

Contact International Student Services (ISS) for

  • Immigration advising

Contact the Office of the University Registrar for

  • Degree certification
  • Diploma issues
  • Viewing letters of recommendation

Contact Student Fiscal Services for

  • Tuition-related issues and questions

Contact GEMS for:

  • Reinstatement

Advising Appointments

Appointments are filled weekly on a first-come, first-served basis. When all appointments for the week have been filled, no additional appointment will be scheduled until the following Monday.

Appointments can be held on virtually (on Zoom) or by phone. You will be able to choose your meeting type when you make your appointment. You must have a Zoom account to log in should you select a Zoom appointment.

Appointment Hours

8:00 a.m.–12:00 p.m. and 1:00 p.m.–5:00 p.m. PT (Except for UW closures)

Schedule a GEMS Appointment


Contact Information

Phone

206.685.2630
10 a.m.–12 p.m. and 1–4 p.m. PT, Monday–Friday*

Email

uwgrad@uw.edu

Please provide as much detail as possible, include identifying information such as:

  • Application ID (ApplD)
  • Academic program(s)
  • Student number (if applicable)
  • UWNetlD (if applicable)
  • Screen shots as appropriate
  • Your status: prospective student, applicant or current student

Physical Address

G-1 Communications (map >>)
8:00 a.m.–12:00 p.m. and 1:00 p.m.–5:00 p.m. PT*

*hours may not be valid during UW closures for holidays or other reasons

Mailing Address

For official transcript delivery options, please see our Official Transcript Requirements page.

Standard postal service

University of Washington
Graduate Enrollment Management Services
Box 353770
Seattle, WA USA 98195-3770

Express Courier Service

University of Washington
Graduate Enrollment Management Services
G-1 Communications
4109 Stevens Way
Seattle, WA USA 98195-3770

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Office of the Dean

Appointed by the provost, the dean is the leading advocate for graduate students and graduate education at the UW.

Joy Williamson-Lott, Dean of the graduate school

Additional support

Appointed by the provost, the dean is the leading advocate for graduate students and graduate education at the UW. The dean directs the many services and resources that the Graduate School offers to support graduate students and their success, as well as the processes that guarantee the high quality of the UW’s academic programs. In collaboration with deans and faculty in schools and colleges throughout the University, the graduate dean raises money to support graduate students and programs, as well as demonstrates the significant impact that graduate education has throughout our communities.

Location and contact

graddean@uw.edu
206.543.7468

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