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Send Your Final Official Transcripts

All admitted students who accept their offer of admission are required to send final official transcripts and degree documents as indicated within their Application Status Portal.

Official documents are required only from the selected post-secondary institution listed in the Application Status Portal. It is the student’s responsibility to request that the official transcript(s) be sent to Graduate Enrollment Management Services (GEMS) by the appropriate deadline.

Final transcripts should be sent as soon as coursework and conferred degree are recorded on the transcript.  

All documents submitted to the GEMS office become the property of the University. Documents will not be returned, and copies will not be released to students or third parties. 

Note: Students with a UW degree do not have to submit official transcripts. You may be required to submit official transcripts from all other selected institutions within your Application Portal, if applicable. 

Delivery Methods

Delivery Methods

Visit parchment.com to request your transcript.

  • Enter “University of Washington Graduate” for the question “Where would you like to send the credential?”.
  • The transcript will be sent to “University of Washington-Graduate Admissions-Seattle Campus, Seattle, WA, US”.
  • Do not send electronic transcripts to any email address.

Visit studentclearinghouse.org to request your transcript.

  • Recipient: “University of Washington”
  • Recipient email: gemsdocs@uw.edu

International Credential Advantage Package (ICAP) Evaluation

Visit wes.org to request a credential evaluation, which includes verified copies of your official transcripts and degree certificates.

  • To electronically submit your WES ICAP to the University of Washington, follow the instructions provided by WES.
    • Recipient: “University of Washington”
    • School/Division: “Graduate Admissions (Seattle/Bothell/Tacoma)”
  • GEMS will not accept WES Basic or any other credential evaluation to fulfill this requirement.
  • GEMS’s assessment of U.S. degree equivalency may differ from what is listed on your WES evaluation.

  • If your official transcript cannot be sent electronically or by mail, a school official can email transcripts to gemsdocs@uw.edu as a PDF file attachment.
    • The sender’s email address must be associated with the sending institution. Transcripts sent from Gmail, Yahoo or other generic email providers will not be accepted.
    • The body of the email must be in English or include an English translation.
  • Do not email gemsdocs@uw.edu with questions as this is a no-reply email account.

If your institution cannot send electronic transcripts via our approved vendors, we recommend requesting that your institution send a paper transcript via mail. The official transcript must be in an official sealed envelope and the “sender” on the envelope must be your institution.

Mail official transcripts to:

Standard Mail
University of Washington
Graduate Enrollment Management Services
Box 353770
Seattle, WA USA 98195-3770

Express Mail
University of Washington
Graduate Enrollment Management Services
G-1 Communications
4109 Stevens Way
Seattle, WA USA 98195-3770

If you are unable to have your documents submitted by any of the above methods, contact GEMS at uwgrad@uw.edu to discuss potential options for your situation. 

Transcript Guidelines

Transcript Guidelines

Final official transcripts must contain the following:

  • Completion of all coursework with grades or marks issued for each year of study.
  • Degree earned and date the degree was conferred/awarded.
    • If your institution does not print the conferral date on your transcript, a degree statement, diploma, or other document with the conferral date will also be required.
  • Official stamp, seal, and/or embossed marking from the school.
  • All other transcripts and degree conferral/awarded documents that are in a language other than English must be accompanied by an official English translation (translated by a university, government official/organization, or certified translation service) in the same format as the original(s).
    • To be official, the translations must be stamped as official by the school or be certified as accurate by a certified translator.

    The following documents are not considered official when:

    • Uploaded within the online application
    • Sent as an email attachment by someone other than a school official
    • The envelope has been opened

    Once your transcript has been submitted, please allow 4-6 weeks for our office to process your official transcripts. Check your Application Status Portal for transcript statuses.

    If more than 6 weeks have passed since you submitted your transcript or other documents, contact GEMS.

    The UW reserves the right to withdraw the offer of admission if

    • Your final records fail to show completion of required courses
    • You failed to maintain satisfactory scholastic standing in your coursework
    • Our decision was based on incomplete or inaccurate information you provided in your application file

    Contact GEMS with questions about final official transcripts.