Instructions for Virtual Doctoral Examinations – UW Graduate School Skip to content

Instructions for Virtual Doctoral Examinations

Departments may hold General and Final Examinations virtually, either as an option for all students, or by exception at the discretion of the program’s GPC.

Below are the minimum Graduate School requirements regarding virtual doctoral examinations. Individual departments may have stricter requirements and participants should contact the departments prior to organizing virtual examinations.

Graduate School Requirements

As stated in Graduate School Policy 4.2, General and Final Examinations must have four committee members present – the Chair, GSR and at least one additional Graduate Faculty member. If any member(s) and/or the student needs to participate at an exam but cannot be physically present, the Graduate School allows for virtual examinations if the following requirements are met:

  • The minimum number of required committee members must attend the examination in person or virtually.  If communication is broken during the examination and cannot be retrieved, thereby not fulfilling the minimum number of exam participants, the examination must be terminated and rescheduled to a later time/date. [Link to Graduate School expectations when committee members are missing.]
  • Units may create their own additional guidelines for in person, virtual, or hybrid examinations.

If the above stated requirements are not met, the examination may be invalid and the Graduate School may require another examination.

Additional Recommendations:

For exams scheduled across time zones, the examined student’s time zone should be prioritized in a compromise time that is reasonable to examiners.

Programs that require “public” final examinations should use their discretion in determining how widely links to the video service are shared. The use of waiting rooms and/or passwords is strongly encouraged.


For information on videoconferencing services, contact Learning & Scholarly Technologies and Classroom Support Services.

Revised: August 2022, April 2025