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Service Area: Support for Students

Graduate Student Affairs

Graduate Student Affairs uses a holistic approach to supporting current graduate students through student-centered services & programming, timely resources, and intentional university partnerships.

Bill Mahoney, Associate dean of student & postdoc affairs

Mission

We strive to promote the well-being of our diverse graduate student body, so they can thrive and be successful at the University of Washington and beyond.

We accomplish this by:

Our Staff

Bill Mahoney, Ph.D., Associate Dean of Student & Postdoc Affairs

  • Email: wmahoney@uw.edu
  • Office hours in person: M, W, Th (8 a.m.–5 p.m.)
  • Working remotely on F (8 a.m.–5 p.m.)
  • Loew 302, Seattle campus

Jaye Sablan, M.A., Assistant Director of Graduate Student Affairs

  • Email: sablanj@uw.edu
  • Office hours in-person: M – W (9 a.m.–5 p.m.)
  • Working remotely Th & F (9 a.m.–5 p.m.)
  • Loew 304, Seattle campus

Location and contact

302 and 304 Loew Hall, Box 352191 (map →)
uwgsa@uw.edu
206.543.1703

Additional Resources

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Office of Graduate Student Equity & Excellence

In support of the University’s outreach, recruitment and retention of graduate students impacted by racism and its intersections*, GSEE presents networking and professional development opportunities for graduate students throughout the academic year, in collaboration with graduate programs and campus units.

Carolyn Jackson, director

Additional support

GSEE’s recruitment efforts include sponsoring a series of Prospective Student Days, in which admitted graduate students visit the Seattle campus as they weigh the UW’s offer of admission. 

Location and contact

G-1 Communications (map →)
uwgsee@uw.edu
206.543.9016 or 800.524.9122

Would you like to schedule time to speak with a GSEE staff member? Please fill out our online “connect with GSEE” form.

*Intersections include sexism, homophobia, ableism, Islamophobia, antisemitism and other forms of discrimination

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Equity & Justice in Graduate Programs

The Graduate School believes that fostering diversity and inclusion in education is a paramount responsibility as we prepare our students to be effective leaders in local and global societies.

Our support and programming is designed to help our students of color thrive while at the university and beyond.

Ralina Joseph, associate dean

Location and contact

Loew Hall (map →) 
humienik@uw.edu 
206.221.7342

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Fellowships & Awards

Fellowship and Awards staff administer regional and federal fellowship and scholarship programs which require Graduate School involvement, including the application process for Fulbright and other international and research abroad programs for students and faculty, and fellowships funded by private gifts to the University.

Helene Obradovich, director

Additional support

The staff administers discretionary tuition waivers and explains and monitors policy concerning graduate student appointments. The staff also provides application support for select fellowship opportunities.

Our Staff

Helene Obradovich, Director (helene@uw.edu)

Michelle Sutton, Assistant Director (mdrapek@uw.edu)

Robyn Davis, Assistant Director (rldavis@uw.edu)

Location and contact

G-1 Communications (map →)
gradappt@uw.edu
206.543.7152

Staff can generally be reached 9 a.m.–5 p.m. PT, Monday–Friday

Additional Resources

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Graduate Enrollment Management Services (GEMS)

The Graduate Enrollment Management Services (GEMS) team is happy to serve you and answer your questions!

Jesse Knappenberger, director

Before contacting GEMS, we encourage you to seek out the information and advising support that helps meet your needs. Please select your status below and reach out the appropriate department/program based on your student type:

GEMS Contact

Contact the academic department for

  • Admission requirements
  • Application review processes
  • Application deadlines, and or withdrawing your application

Contact the undergraduate Office of Admissions for

  • Campus tours

Contact GEMS for

  • Application fee waivers
  • English language proficiency requirement

Contact GEMS for:

  • Degree verification
  • Pre-arrival and recieving your intial form I-20 (International students)

Contact GEMS for

  • Thesis and dissertation submission
  • Letter of certification
  • On-Leave

Contact International Student Services (ISS) for

  • Immigration advising

Contact the Office of the University Registrar for

  • Degree certification
  • Diploma issues
  • Viewing letters of recommendation

Contact Student Fiscal Services for

  • Tuition-related issues and questions

Contact GEMS for:

  • Reinstatement

Advising Appointments

Appointments are filled weekly on a first-come, first-served basis. When all appointments for the week have been filled, no additional appointment will be scheduled until the following Monday.

Appointments can be held on virtually (on Zoom) or by phone. You will be able to choose your meeting type when you make your appointment. You must have a Zoom account to log in should you select a Zoom appointment.

Appointment Hours

8:00 a.m.–12:00 p.m. and 1:00 p.m.–5:00 p.m. PT (Except for UW closures)

Schedule a GEMS Appointment

Contact Information

Phone

206.685.2630
10 a.m.–12 p.m. and 1–4 p.m. PT, Monday–Friday*

Email

uwgrad@uw.edu

Please provide as much detail as possible, include identifying information such as:

  • Application ID (ApplD)
  • Academic program(s)
  • Student number (if applicable)
  • UWNetlD (if applicable)
  • Screen shots as appropriate
  • Your status: prospective student, applicant or current student

Physical Address

G-1 Communications (map >>)
8:00 a.m.–12:00 p.m. and 1:00 p.m.–5:00 p.m. PT*

*hours may not be valid during UW closures for holidays or other reasons

Mailing Address

For official transcript delivery options, please see our Official Transcript Requirements page.

Standard postal service

University of Washington
Graduate Enrollment Management Services
Box 353770
Seattle, WA USA 98195-3770

Express Courier Service

University of Washington
Graduate Enrollment Management Services
G-1 Communications
4109 Stevens Way
Seattle, WA USA 98195-3770

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