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Advice Category: Community

Working With Our Global UW Community

At UW, we are a global community.  Our graduate students are engaged in global health, global affairs, diplomatic relations, cultural exploration, and more.  And 20% of our graduate student population are international students!  Our international students and collaborators are key to our innovative, impactful university.  In this Core Programs newsletter, we wanted to focus on particular needs that members of our university community may be experiencing.  Whether you are yourself an international graduate student or work alongside an international peer, we hope there is something here for you.

For International Graduate Students:

Funding.  We know it can be challenging to find funding sources for your education and research when coming from outside the country. Our Graduate Funding Information Service has compiled a starting list of fellowships and funding sources that are not limited to U.S. citizens. Also, sign up for the GFIS blog.

Work and Internships. Similarly to funding, it can be difficult to know if you are eligible for certain internship, practicum, or work opportunities.  The International Student Services office is of course a great resource, but so is our Career and Internship Center.  The Career and Internship Center has created an online information guide with tips for students on F-1 status who meet certain eligibility criteria for internships.

Working with Faculty. It can be difficult for any student, but particularly if you come from a different culture than the dominant one here, to know how to approach faculty and engage them in your research and future interests.  Check out the upcoming workshop Core Programs is hosting.  The workshop includes a panel of faculty who will discuss effective skills for communicating with faculty.

Self-Care. Like many graduate students who have moved to Seattle to attend graduate school, you may be out of your element and miss family, friends, and the comfort of a familiar “go-to” place.  Be gentle with yourself.  Graduate school is demanding and it is a marathon (not a sprint, though it feels like it at times).  Do what you need to do to recharge and restore your energy.

Connect with Community. Self-care is critical, and part of that is connecting with your community.  Whether it is through a student organization, connecting with family members on Skype, or spending time with friends, classmates, colleagues–find and build your support network. It also often helps to connect with people who share similar life experiences with you. Hearing from others who are in the same situation helps normalize yours and eases the anxiety you may have.

For Non-International Grad Student Peers, Faculty, and Staff:

Check in. If you are faculty or an instructor who advises, mentors, or teaches international graduate students, including Muslim students, be mindful that recent immigration orders have caused undue stress, anxiety, and a very palpable fear of being sent home or being harassed.  Reach out to your students, or peers if you are a fellow student, by simply checking in and seeing how they’re doing. Not everyone will want to talk about their experience, but students often appreciate just being asked and acknowledged.

Challenge preconceived notions.  In different ways, and to varying degrees over time, we are all socialized to learn and internalize misconceptions about communities we did not grow up with or have rarely interacted with in real life—if at all.  Regardless of the background we have, we can learn to debunk and challenge stereotypes about any group of people.

We are always looking to grow our resources and programming for international graduate students so let us know if you have something good to share, or a need we at Core Programs in the Graduate School can work towards addressing.

Best,

Kelly, Jaye, and Ziyan
Core Programs Team

Additional Campus and Self-Care Resources

Women’s March

Emily Kalah Gade, Ph.D. candidate in political science, explained in the Washington Post how the Women’s March may lead to social movement.

Snowshoe Rentals

Take advantage of the winter chill — students can rent snowshoes from the Gear Garage for $7.50/day ($12.50/weekend).

Study Music

Great studying music! Free access to more than a million tracks of classical streaming audio with Naxos Music Library. This UW-restricted resource is provided by UW Libraries.

You’ve Got (Too Much) Mail

I get a LOT of email (including this one, no offense), and I can’t keep up. How do I get off all of these email lists? Shouldn’t there be one place I can change my preferences? —Anonymous

I feel your pain, really I do. Unfortunately, just due to the sheer size of this university and the autonomy of various units, there is no one definitive, central place. However, if you focus on a few key sources, you should be able to drastically reduce your inbox.

  1. Click on “Manage subscriptions” at the very bottom of the Graduate School Digest newsletter, in the footer. It will take you to your email subscriptions, but only for the Graduate School. If you click on “View all email subscriptions for the UW,” you’ll be able to manage all your email subscriptions. However, the caveat is that this is only for emails and newsletters sent out through this particular software (Convio).
  2. Visit mailman13.u.washington.edu/mailman/listinfo for a list of all UW listservs.
  3.  Some units may use another software other than Convio, such as MailChimp. You will have to manage subscriptions for those outlets separately. There should always be options at the bottom.
  4. Some emails may be coming from the Registar’s office, or Financial Aid, etc. You will not be able to get off of these lists.
  5. Some emails may be coming directly from your department or a professor. You’ll need to consult with the relevant unit.
  6. If you can’t get out at the source, take advantage of your email software: set rules and filters.

You should have control of how much communication you receive, of course, but I want to advise you to unsubscribe thoughtfully. There have been instances where students opted out at the parent level and then were frustrated they were not getting notices of funding opportunities, events, etc.

Ask the Grad School Guide is an advice column for all y’all graduate and professional students. Real questions from real students, answered by real people. If the guide doesn’t know the answer, the guide will seek out experts all across campus to address the issue. (Please note: The guide is not a medical doctor, therapist, lawyer or academic advisor, and all advice offered here is for informational purposes only.) Submit a question for the column →

U-Village

University Village, a huge outdoor shopping center just east of the Seattle campus, lists many student discounts, some exclusive to UW.

Professors on Pedestals

Is there a place on campus where I can learn how to address/talk to professors? I have been in the US for about six years now, but I am originally from a culture where one is supposed to show respect to people older than you. I therefore still cannot bring myself to address a professor by name (as my other fellow graduate students do), or write an email to them without putting in multiple “Thank you for your time!” and “Sorry to bother you…”. 

When I read my own emails that I send out to professors, it’s cringeworthy, since I’m so deferential. It’s worse when the professors I address are just a couple of years older than me. I want to learn to get over this. My friend recently pointed out that calling someone “Prof. X”, and writing so many Thank Yous and Sorrys in email skews the power dynamic a bit too much, and that I should treat professors as colleagues if I want them to treat me as one. 

How do I learn this? I hang out with a lot of American friends but somehow this is something I’m unable to learn.  —Anonymous

Hi, there. In order to address your question, I reached out to several campus partners. I hope their multiple perspectives and experiences are helpful.

Ziyan Bai is a graduate student assistant with the Graduate School’s Core Programs and Office of Postdoctoral Affairs:

“In Winter 2016, I organized a workshop on “Communicating with Faculty” for international grad students. At the workshop, a panel of 3 faculty members and 4 advanced international graduate students from social science, science, engineering, and humanities shared commination tips and strategies including communicating in person or via email.

I also got this question many times during my 1-on-1 mentoring with new international grad students. This is not an uncommon situation. The bottom line: find a middle ground that students find comfortable with the degree of reverence they show in the email or talking in person. Usually international students find it uncomfortable if they try to “get rid of” their home culture in order to fit in. There is no universal standard in communication, so staying connected with home culture and being open to learn new culture at the same time is recommended.” 

Note: Workshop will be offered again in Winter 2017. Details will be announced in the Graduate School Digest and on the Graduate School’s events calendar.

Era Schrepfer is the executive director of the Foundation for International Understanding Through Students (FIUTS), which offers a wealth of support and programs for international students at UW:

“We hear this question pretty frequently. I usually suggest visiting the professor during office hours and being totally honest about this with them directly. Just say, ‘I’m from XXX and in my country we are taught from an early age to treat teachers much more formally, so the culture in the classroom here is hard for me to get used to. I want to be successful in your class and for you to feel comfortable.  What do you suggest to help me with this?’

Usually, they really don’t mind being treated more formally by international students, but it helps to start off the quarter with a conversation. Sometimes, it’s easier to feel comfortable with a professor when you know them a little bit on a personal level, and it’s meaningful to the professor as well. So ask them questions about themselves. Have they ever been to your country? How long have they been teaching? Where did they go to school? It’s helpful to find some common ground with them and see them as people just like you. 

Power distance is one of the most challenging cultural elements! I know a lot of alumni who still struggle with it many years after coming to the US!”

Elloise Kim is the president of the Graduate and Professional Student Senate, and an international student herself:

“As someone who is from a similar culture, I totally understand why you are hesitant to freely communicate with people like faculty members. In my home culture, a respectful manner for people who are older or hold a higher position is obligatory. Yet, if people here can interpret your attitude not necessarily as carefulness but as cultural clumsiness, you may want to question for whom you insist to keep such manners.

I’d like to suggest to learn American cultural manners in the way you have learned English. In other words, think of it as a foreign language. Its syntax and phonetics would be very different from those of your original language. But, you have to learn and practice it in the way the language is spoken by native speakers. You do not become a totally different person while speaking English – rather, you are speaking another language still being yourself. Likewise, ways of communication need to be learned and adjusted. You can be very polite in a different way!”

Katie Malcolm is an instructional consultant for the Center for Teaching and Learning and specializes in working with international, multilingual and first-generation college teachers and students:

“This is a great question, and one that many grad students have. The resource ‘Communication Strategies for International Graduate Students‘ has some specific strategies for students about communicating with advisors.”

>>If you’d like the full manual, you can request a free copy. <<

Ask the Grad School Guide is an advice column for all y’all graduate and professional students. Real questions from real students, answered by real people. If the guide doesn’t know the answer, the guide will seek out experts all across campus to address the issue. (Please note: The guide is not a medical doctor, therapist, lawyer or academic advisor, and all advice offered here is for informational purposes only.) Submit a question for the column →

Health Sciences Labyrinth

Any tips or tricks for finding my way around the gigantic Health Services/Medical building? It’s been the hardest part of school so far. — Anonymous

Ha! Yes, the Health Sciences Building is infamous for swallowing up unsuspecting students. A couple of tips are to stick to the third floor to navigate horizontally until you get close, and then to navigate vertically. If all else fails, sometimes it’s easier to just go outside and orient yourself and come back in through a different entrance.

The Guide also reached out to Lucas Calderón, the building services supervisor. He said, “You are indeed correct that the Health Sciences Building (HSB) can be a bit of a maze. Here are a few suggestions that I think would help students who are not familiar with our building:

  • HSB is open 6 a.m. to 7 p.m., Monday through Friday (closed weekends and holidays)
  • Many of the School of Medicine classrooms are located on the 5th floor of T-Wing (one floor up from the 4th floor T-Wing overpass entrance)
  • The Health Sciences Lobby enters into C-Wing
  • Floors 3, 4 and 5 provide access to all wings in HSB, as well as the UW Medical Center
  • HSB is accessible from the interior to the UW Medical Center between 6 .m. and 7 p.m., Monday through Friday (not accessible weekends and holidays)
  • The Health Sciences Library has two T-Wing entrances (one each on the 2nd and 3rd floor)
Ask the Grad School Guide is an advice column for all y’all graduate and professional students. Real questions from real students, answered by real people. If the guide doesn’t know the answer, the guide will seek out experts all across campus to address the issue. (Please note: The guide is not a medical doctor, therapist, lawyer or academic advisor, and all advice offered here is for informational purposes only.) Submit a question for the column →