Investing in Career Exploration

Happy New Year, and welcome to the start of winter quarter! We hope you set aside time during the break to relax, to have fun, and to acknowledge the milestones you’ve achieved in grad school thus far, no matter how big or small. We know that the first week of the quarter can feel overwhelming. Even so, we encourage you to be proactive about career exploration and carve out just one hour (or even 30 minutes) per week to invest in your future.

Explore your options. Whether you’re just beginning to think about a career path, committed to landing that ultimate dream job, or considering a few professions — taking a step back to assess your professional skills and interests will help you affirm or concretely identify your options. Assessments can help you reflect on questions like, “Does the mission of the organization I would like to work for resonate with my values?,” “What am I looking for in a job or career?,” or “What skills do I bring to the job I am applying to, and what competencies would I like to gain if I were hired?” Below are just a few career assessments and resources to get you started.

– Self-Assessment: Values
– Identify Your Strengths
– Graduate Student Professional Skills and Competencies Checklist
– Career Preparation Toolkit for Grad Students and Postdocs

Expand your connections. One of the most important aspects of successful career planning is building your professional network. You can grow your network by meeting individuals at conferences, joining professional associations and attending social and community events. Individuals in your network are invaluable for a number of reasons. They can share first-hand information about what it’s like to work in their professions and industries. They can impart job search insights (e.g. You could ask them, “If you were entering the field now, what would you do differently to prepare for your career?”). They can refer you to potential employment opportunities that you can apply to now or in the future (note: Did you know that 70–80 percent of jobs are not officially posted anywhere?). Check out these informational resources on networking.

– Career Conversations (aka “informational interviews”)
– An Introvert’s Guide to Networking
– How to Network at Events

Embark on identifying and building your skills. Career exploration also entails being able to identify and develop your professional skills whether you are master’s or doctoral student. As outstanding UW graduate students, you are already honing a range of transferable skills that you can utilize in future careers. Take an inventory of the skills you have gained from past and current jobs and volunteer experiences so you can tailor your resume or CV for specific job applications. If there are skills you’d like to develop, and you can dedicate the time, consider being a volunteer or intern at organizations that pique your interests. If you haven’t done so already, join Handshake, the UW’s online job and internship database.
We hope these career exploration strategies work for you — and don’t forget to connect with your campus’ career center for additional support and resources.

Best,

Core Programs—Office of Graduate Student Affairs
UW Graduate School

Postdocs, Take Stock of Your Skills!

As the season turns to fall, it’s a good reminder to check in with how your career preparation is going. In past newsletters, we have shared tips and resources about career exploration, self-assessments, informational interviews, assessing readiness for academic careers and other elements that are so essential to the career preparation process. Regardless of your next job, it can help you to spend time reflecting on skills, competencies and unique strengths you’ve developed through graduate school and during your postdoc fellowship training.

You have developed skills that are valuable to your next employer, whether you are going into an academic career or seeking a position in other sectors. And you have developed skills and strengths whether you know it or not! It can help in your process, particularly if you are experiencing self-doubt or imposter syndrome when it comes to the job search (we all experience this!), to have a former co-worker or current team member give you feedback on what they see as your unique strengths and contributions to the team. Here are just a few examples of how accomplishments that may feel routine as part of your extensive training really are giving you great skills:

Completion of your Ph.D. or a postdoc project requires you to become skilled in project management, leadership and organizational skills. You are responsible for setting and meeting deadlines, reporting on results to your PI and mentors and building new collaborations as your project evolves and new questions arise. It’s also likely you’ve organized a department speaker series, hosted an outside speaker or helped to organize a conference. These activities reflect a range of skills that many positions in diverse sectors will appreciate.

You are comfortable presenting your work, which is likely very complex and technical, to a variety of audiences. Through your training, you’ve learned to ‘read the room’ and present your ideas at an appropriate level. In a research group meeting, you can be very technical. Conversely, when describing your work to your family and friends, you likely use more generalities. You’ve learned to use the power of persuasion to convince funding agencies to support your work, for your committee to move you towards graduation, to set strategic visions for your project and to motivate other team members. These skills are invaluable both inside and outside of the academy.

You have learned to make progress even when not all of the information is known. The most exciting projects are the ones with outcomes that are unknown but once figured out, lead to new questions and avenues to explore. This requires comfort with ambiguity: the definition of a graduate and postdoc experience. Often times, the whole picture is unknown when you start a project, but you figure it out as you go along. Your ability to think on your feet, to manage stress, and to tolerate change is remarkable and should be highlighted.

A more expansive list of skills and competencies can be found here: (1) Professional Skills and Competency Checklist, (2) Core Competencies Self-Assessment Checklist, (3) UW OPA blog on transferable skills. By reviewing these common capabilities upon which employers evaluate applications, you can determine which skills you have already developed, and more importantly, identify those that need further attention before you feel fully qualified for a job. Also, remember that if a posting matches your skills by roughly 75 percent, it’s a good idea to go ahead and apply (see The Muse). Employers often identify all the traits an ideal candidate will have; however, most don’t fit the bill 100 percent. If you’re close, go ahead and apply! You are ready for your next professional adventure.

Phase three of the job search: Assessing the job search strategies

Debunking myths about tenure-track positions

This week, the School of Medicine hosted a two-day Future Faculty Fellows workshop under the leadership of Drs. Chet Moritz and Rosana Risques. The panels and workshops addressed all elements of a successful academic faculty application package, including how to negotiate your first position. For the 90+ postdocs present, one of the more confusing sessions was the “money panel” where we discussed all the different ways you can get paid to be a faculty member (regardless of title).

Dr. Kelly Edwards joined Drs. Moritz and Risques to describe the variety of arrangements they had each been through, from Acting Instructor, Acting Assistant Professor or Research Assistant Professor to Associate Professor with a 50% component with tenure, and full Professor “without tenure for reasons of funding.”

As you can tell, faculty positions come in a number of varieties, each with different characteristics and expectations. As shown below, the time spent at each early stage is limited. Acting appointments are optional, and are there to give you time and support needed to build publication and funding track records that will help you compete successfully for a permanent faculty position.

What’s tenure mean, anyway? It means the University is making a permanent commitment to you for your faculty position. However, it does not mean that there is guaranteed and permanent funding with that position. Each of our UW departments has different components to the salary — often referred to as “A plus B”. Part of the salary (anywhere from just 10% up to 50-60-75%) is covered by “hard” money from the department or University; for the additional “soft” money component, the faculty member is expected to cover it via grant dollars, additional teaching commitments, or clinical service.

In addition to tenure, each entry-level faculty appointment has different rights, responsibilities, and expectations. This is dependent upon your school and department, and by the Faculty Code. For example, some tenure-track Assistant Professors must provide their summer salary, usually from external grants. Similarly, some Research Assistant Professors are not awarded independent research space without external research funding. When you’re investigating a potential position, be sure to clarify the opportunities, expectations, policies and procedures for the given University and department.

Other myths we discussed included whether having a K-award or career award covering 75% of your salary was really the only way to start out as a funded junior faculty member. There are many other models, including being an active co-investigator with a diverse number of research projects and groups, even outside of your primary department. To be competitive for Assistant Professor positions, often “without tenure for reasons of funding” or even with tenure with expectations of a “B” or “soft money” component, the main thing is to show you are fundable and can compete with a variety of funding agencies. Having a diverse funding portfolio and a robust set of research collaborators can set you up for success, even in challenging economic times.

Confused? Come talk with us at the OPA and we’ll be happy to answer questions and sort through the questions to ask as you are evaluating different positions. Even as you are inquiring about job positions, it is important to explore what “tenure-track” means for that department or University. As you get into second visits and interviews, it can help to ask harder questions: what kind of start-up or initial period of support is available? What kind of support is there within the department or school for grants administration? What teaching opportunities or obligations are there with the type of position you have? What kinds of bridge funding are available, if needed? Remember, during the negotiation, the Chair is looking to recruit and support you at their institution. Ask for what you legitimately need, and work with the Chair to make the most complete package as you start your independent career.

Identifying your career interests: Phase two of three in the job search

Note: This article is the second in a series of posts about job searching. You can find the first post, on self-assessing your application materials, here.

The academic year has flown by, and some grad students are graduating and approaching an exciting new phase in the working world: others are continuing their education and looking for summer work in-between. But what if you don’t have a job lined up, and are unsure of how to get started?

Lucky for you, the Guide attended a workshop detailing an approach to the job search, taught by Caitlin Goldbaum, career coach at the Career & Internship Center. The following is an outline of the strategies Caitlin recommends for a successful job search. It is being published in three parts, corresponding to the three phases of the job hunt: (1) self-assess; (2) identify the work you are looking for; (3) assess the three core strategies for job hunting.

This week we focus on phase two: identifying the work you are looking for. Feel free to email the Guide with any questions, or comment below about any self-assessment tools or strategies that have worked for you. Happy hunting, grad students!

Phase two: Identify the kind of work you are looking for to help narrow your selection criteria and tailor your application materials.

Try these steps:

Take stock of your top skills and strengths. These may or may not be related to your area of study.
Identify what you are interested in. Again, this could an area you study or something else.
Describe your ideal work environment — is it in an office or outdoors? People-focused or not people-focused?
What do you want your day-to-day activities to look like?
What is an industry you’re interested in?
>What persuasive essay you are able to consider and write?

Note: Check out blog posts on the Career Services website to help you identify industries you may be interested in and narrow it down.

A few things to keep in mind during this phase (and always):

You don’t need to know everything right now.
There are a lot of ways to find satisfaction in your career: teammates, day-to-day activities, the mission of a company — think about different ways you might find satisfaction in your career, where your priorities lie, and be open to new information and experiences.
Your first job is not the only job you’ll have; most people change jobs six–10 times in their career. But your first job may help you figure out what you want to do and what you don’t want to do.

Have a grasp on your interests and career skills? You’re ready for the third and final phase of the job application process: assessing the tools for job hunting.

Ask the Grad School Guide is an advice column for all y’all graduate and professional students. Real questions from real students, answered by real people. If the guide doesn’t know the answer, the guide will seek out experts all across campus to address the issue. (Please note: The guide is not a medical doctor, therapist, lawyer or academic advisor, and all advice offered here is for informational purposes only.) Submit a question for the column →

Self-assessment: Phase one of three in the job search

Lucky for you, Your Guide attended a workshop detailing an approach to the job search, taught by Caitlin Goldbaum, career coach at the Career & Internship Center. The following is an outline of the strategies Caitlin recommends for a successful job search. It is being published in three parts, corresponding to the three phases of the job hunt: (1) self-assess; (2) identify the work you are looking for; (3) assess the three core strategies for job hunting.

This week’s phase is self-assessment of your job search materials. Feel free to email your Guide with any questions, or comment below about any self-assessment tools or strategies that have worked for you. Happy hunting, grad students!

Phase One: Self-assess your job materials.

Consider each component of your application – resume, cover letter, LinkedIn, and possibly a portfolio – and ask yourself if you they are comprehensive, free of typos and formatting errors and updated for your next job search. Before you start the job search, you should:

Have a strong resume that can be tailored to any job

A resume will be necessary for any job application
Create a new resume for every job. Highlight your experiences that prepare you for this position
Pull out keywords from the job description and try to capture your experiences through the lens of those keywords.
Use a variety of action verbs to describe what you did in each experience. Include information about the task, the actions you took, and the result of your work.
If your resume isn’t ready, here are a couple good places to start:
- 15 minute drop-in appointments with the Career Center for resume (or cover letter!) consultation
- The Career Guide (written by the Career Center) includes templates to help you with layout of your resume. Pro-tip: Don’t download a template from online (they’re dated), create your own in Word.

Be confident that you can write a compelling cover letter

Most jobs require a cover letter. If it’s optional, do it.
The cover letter gives the employer a “more complete” story of who you are and what experiences have prepared you for the position .
A cover letter is a persuasive document. The first paragraph will include a thesis statement on why you are the best candidate for the position
The middle paragraph is where you tell a complete story about a past experience connected to the keywords in the job description.
The concluding paragraph is where you reiterate your interest, highlight why you are well qualified, and invite the employer to bring you in for an interview to discuss your qualifications further.
You’ll create a new cover letter for each job you apply for with different stories from your experience.
To answer on the question how to write my essay, just go and buy it, and you will save the time

Regularly utilize LinkedIn for networking

LinkedIn is not required, but is highly encouraged: many jobs and industries look for this.
Having a LinkedIn allows you to control your online presence.
It allows an employer to see the full trajectory of your career.

Have a portfolio that clearly showcases your best work, if-needed. Industries where you may need a portfolio are the arts, journalism, design, architecture, engineering.
Feel comfortable interviewing. Need to practice some interview questions? You can set up a mock interview with the Career Center!

Feeling confident in your job search materials? Move on to the second phase of the job application process — self-assessment of your interests and skills!

Ask Your Grad School Guide is an advice column for all y’all graduate and professional students. Real questions from real students, answered by real people. If the Guide doesn’t know the answer, the Guide will seek out experts all across campus to address the issue. (Please note: The Guide is not a medical doctor, therapist, lawyer or academic advisor, and all advice offered here is for informational purposes only.) Submit a question for the column →

Making a strong first impression when applying for jobs

There are multiple components to a successful job application, including a resume or curriculum vitae (CV), letters of reference and a cover letter. All are important, but you just get one chance to make a strong first impression and convince the reviewers to give the rest of your application materials a look.

The cover letter is the first opportunity you have to convince the hiring manager or your future boss that you are a great fit for the job. Even if you use primarily the same CV or letters of reference for many applications, it is always well worth the time to tailor and target your cover letter each time.

Regardless of sector, and whether requested or not, the cover letter allows you to connect specifics from your experience to the position and organization. Here are some tips for writing a cover letter that will help you stand out from the applicant pool:

Highlight and expand on some of the details listed in your CV or resume, but do not merely repeat what is already detailed there. The cover letter, or statement of interest, is the chance for you to bring your resume to life for a reviewer.
Use specific examples to convince your future employer that you are the right person to do the job. Similar to letters of reference, don’t simply list your skills and traits. Give specific examples on how you used the desired skills to successfully solve a problem or move a project forward. A detailed description will provide great insight into you as a person and a future employee.
Read the job description and personalize your letter for the specific job posting. Most readers can readily tell when you’ve sent out cover letters in bulk, with little effort to address the hiring organization and skills required for a particular job. When compared to a well-researched letter, the candidate with the non-specific letter will surely not be invited for an interview.
Your letter should include the skills and competencies outlined in the job posting. Many companies use computers to perform the first screen during the evaluation process. If your letter is not responsive to the job posting, then your application might be discarded prior to the start of the real evaluation.
Be concise. Hiring managers don’t have time to read long letters, especially when a single job posting receives hundreds of inquires. While providing enough specific details to stimulate excitement for your application and a more careful review, be sure to keep you letter to two pages (or one). The goal of a letter is to get invited for an interview, and there you’ll have the opportunity to expand at length!

As you start to think about your future job search, we encourage you to attend the Future Faculty Fellows workshop that takes place in June each year or check out the online guides provided by the Career & Internship Center. You can always reach out to us at the OPA with questions, or make an appointment to go through draft materials with you.

Quick Tips for Fitting in Career Planning

Welcome back to all graduate students at Bothell, Seattle, and Tacoma campuses! We at Core Programs hope you created intentional space for yourself to relax and enjoy the holiday break. The start of a new calendar year is often a time to look ahead and set intentions that help you do well personally, academically and in your work life (current and future).

It can feel like a lot, but we know from experience that doing a little at a time can make a big project more manageable. Below are a few strategies you can incorporate into your weekly routine, so that intentional career planning becomes part of your graduate student experience.

Engage in self-exploration. Across the UW, grad programs provide students with varying degrees (and breadth) of career guidance. Regardless of your discipline, career planning is an important life-long skill to learn and hone throughout your graduate school journey and beyond. To start get you started, consider doing assessments of your skills, interests, values, and strengths. These assessments can help you identify sectors, jobs and work environments that are a good match for you.

Break down each task. We see—and hear you—that you are busy fulfilling requirements for your degree, working a part-time or full-time job, and/or taking care of loved ones. Yet it’s also still true that only you can invest time in your career development before you graduate. Consider carving out 15 minutes in your schedule once a week to (1) make a list of careers you’re interested and the skills they require, (2) search and make note of professionals on LinkedIn who work in those careers, then soon after, (3) explore company or organization websites to get a feel for what they offer, and (4) set up a 30-min. informational interview with one of the individuals on your list, and so many more leads once you get started.

Utilize a range of resources that fits your availability. Schedule an appointment with a career counselor at your UW campus for in-person guidance on developing concrete strategies for your career exploration. Come talk to any of us at Core Programs (Skype appointments available too). If it’s difficult for you to schedule an in-person appointment, get acquainted with free online career planning tools such as ImaginePhD or myIDP—each with their own assessments as well. Attend a graduate student career development event offered by a career center at Bothell or Seattle—and be on the lookout for upcoming events sponsored or co-organized by Core Programs!

Getting stuck—or did you discover an awesome career exploration tool? Let us know! And happy launch into 2018!

Best,

Core Programs Team
#UWGradSuccess

Working with mentors to support your career goals!

We all have different mentors in our life. These people have our best interest in mind and are able to guide and support our professional and personal development. In your personal life, look for advisors who are compassionate, enthusiastic, generous, honest, insightful, selfless and wise. In your professional life, it is imperative to find mentors who are collaborative, intellectual, knowledgeable, accessible, and visionary. In both, it is important to have mentors who will challenge and support you in doing your best work and being your best self. For additional desirable mentor traits, see Cho et al. (2011) in which mentor nomination letters were analyzed for traits among those who supported the careers of junior faculty. And remember, look for multiple mentors — a single person cannot provide all of the support and encouragement you need! See Graduate School Mentor Memos on Building Your Mentoring Team and What a Good Mentor Does.

Once you identify your champions, build a thoughtful relationship to ensure that it is productive and continues to prioritize your long-term goals. In Mapping a Mentoring Roadmap and Developing a Supportive Network for Strategic Career Advancement, Montgomery (2017) outlines the steps necessary to support a productive mentor-mentee relationship. In addition, in Making the most of mentors: A guide for mentees, Zerzan et al. (2009) provide a very clear checklist to consider as you identify mentors and build your relationships. Briefly:

Self Reflection: Before setting up a meeting with your mentor, figure out what you need in a mentor. What unique skills and experiences do they have that will benefit your career or personal goals? Do you need a team of mentors (hint: the answer is yes!)?
Getting Started: Set an agenda with your interests in mind. How often should you formally meet? Be sure to set goals and follow-up with an emailed list of action items so that expectations are clear to both you an your mentor. For additional tips, see Managing Up.
Maintenance: Be sure to sustain regular contact with your mentor. If you’ve agreed to future milestones, be sure to meet them or discuss more realistic goals if necessary.
Moving Ahead: Your life will evolve. At some point, you will be less reliant on your current mentors and will need to identify more relevant advisors. Be open with you mentor, re-evaluate your relationship, and gracefully transition to your next phase. However, be sure to maintain a positive relationship, as your mentor already invested a great deal of effort in you. They will want to see you continue to be successful and you may find yourself relying on them in the future.

Above all else, keep all lines of communication open. You may have a great plan for your personal and professional development. However, if you and your mentor don’t communicate, then you won’t be working towards the same finish line.

References:

Cho, C. S. (2011). Defining the ideal qualities of mentorship: A qualitative analysis of the characteristics of outstanding mentors. The American Journal of Medicine, 124 (5), 453–458.
Montgomery, B. L. (2017). Mapping a mentoring roadmap and developing a supportive network for strategic career advancement. SAGE Open. 1–13.
Zerzan, J. T. (2009). Making the most of mentors: a guide for mentees. Academic Medicine, 84 (1), 140–144.

Exploration and Action: Keys to identifying your next steps

We often talk with postdocs about steps you can take to plan for your future. Before jumping into goal setting, investing time in assessment, reflection, and exploration can help assure your goals are aiming you in the right direction. We have promoted a few self-assessment tools in the past (myIDP). A new tool from the Graduate Career Consortium (ImaginePhD) has enhanced capabilities and expanded “job families” that help you match your skills, values, and interests with a wider set of options.

Take time to invest in your future: Roughly five to 25 percent of your time (one to 10 hours) should be focused on your future. Whether you spend that time in self-assessment, sector exploration, informational interviews, grant writing, writing YOUR publications, or on your independent research, it is critical to your future success that you take a few hours each week to build and plan your career. This goes for brand new postdocs as well as those of you in your fifth year — it is never too late or too early to start.

Assess where you are: Set short term (three-month) and long term (three-year) goals. The new ImaginePhD website has a very helpful planning tool called “My Plan”. They have listed numerous potential goals for career, skills, funding, and personal development directions. You can drag and drop to give yourself actions to take each week, month or year. It can be modified and updated. The best goals are SMART: specific, measurable, action-oriented, realistic, and time-sensitive. This means you have to revisit them regularly — ideally with a conversation partner, who can be a peer, your faculty advisor or a member of your mentoring team.

Make a plan: The tools mentioned above can help you take stock of where you are now, and this includes not only your skill sets and experiences, but also the nature of the work you enjoy and work environments where you find yourself thriving. Choose one or all of the tools to help you think about where you are — it can change from day to day — and then use this feedback to help you make an informed plan. You should consider additional skills or experiences you should gain during your postdoc and which sectors or kinds of roles you should be exploring for your next career phase.

While designed for people from humanities and social science backgrounds, the improved interface, expanded options, and tailored planning that is available through ImaginePhD makes it worthwhile for postdocs from all disciplines. Give it a try and then give us feedback. Let us know if it is working for you.