Advice Posts – Page 15 – UW Graduate School Skip to content

Finding a Cultural Fit with Your Employer

It can be so exciting to get a job offer or to find a postdoc position that it can be tempting to look no further.  However, finding the right “fit” involves many dimensions beyond just the research focus. Universities, companies, governmental agencies, and non-profits each have their own cultures. Furthermore, individual departments or even specific research groups may operate with their own norms and practices. Regardless of your sector, you will spend a lot of your waking life at work. Doing your research on the work environment will go a long way towards determining your long-term satisfaction and success.

Often, people believe an organization’s culture is the same as its mission. However, the culture goes beyond statements to understanding how work gets done and what work gets valued, and by whom. You will be making a big decision for both your short- and long-term future. Therefore, you should reflect on the things that matter most to you in a future employer and job responsibility. With this information in hand, you will be set up for a successful transition, and hopefully, a long and satisfying career.

How do you find out if something is the right fit for you? Here are a few questions you can ask.

Where Do You Fit? First ask yourself what you need to not just survive, but to flourish. Not sure? Here are some self-assessment questions to get you started.

Do you agree with the company’s stated mission, vision and values? All employers publish their mission statement. Make sure it fits with your own convictions. Do your due diligence and interview current (or former) employees to see if and how those values are practiced or demonstrated day-to-day. Find out how the organization is viewed within the community where it resides.

With which management style are you most comfortable? For example, do you like decisions to be made autocratically or independently; based on consensus building or at the whim of a single individual? There are many methods of communication — do you like meetings and face-to-face interactions or would you rather respond to written requests (e.g., email and task lists)? What is your place within the organizational chart, and will you have enough access to your supervisors and decision makers?

What is the work-life balance you are seeking? Do you “live to work” or “work to live”? These two choices are very different, and they will affect personal relationships at work. For example, are you free (and willing) to work late nights or on weekends? Will you feel left out if your colleagues regularly go to happy hour while you have other after-work commitments? Importantly, is the job located in a part of the country or the world where you can be happy?

What are the day-to-day practices at work? You should be aware of general policies governing your workday: e.g., dress code, benefits, annual review, methods for evaluation and improvement, etc. How transparent and equitable are the practices for receiving recognition and promotion? It’s important to gather as much information prior to transitioning to a new job so you’re not surprised on day one.

Do Your Homework: Treat your job search like a research project.  Gather as much information as possible to inform your decision. Don’t think, “I can tolerate anything — how bad can an organization’s culture be?” This is simply not true, and you want to set yourself up for success!

Check references: When discussing a potential job offer, ask to review employee surveys. Make use of your interactions with current employees during the interview process to ask pointed questions about their experiences and whether they’re truly happy. Importantly, ask about employee turnover rate — this number will be low in successful organizations with satisfied employees.

Set priorities: It’s unlikely a single opportunity will satisfy all of the things you’re looking for in an organizational culture. Therefore, after your self-assessment, ask yourself what the 1-2 things that are most important to you? If you are not sure how to assess or prioritize, check out Doug’s Guides for a few short self-assessments that can help you learn more about your own work style and work culture preferences.

Acknowledgments: Insights shared here were featured in a workshop by Claudia Adkison and Kevin Grigsby at the National Postdoctoral Association meeting, March 2017 San Francisco.It can be so exciting to get a job offer or to find a postdoc position that it can be tempting to look no further.  However, finding the right “fit” involves many dimensions beyond just the research focus. Universities, companies, governmental agencies, and non-profits each have their own cultures. Furthermore, individual departments or even specific research groups may operate with their own norms and practices. Regardless of your sector, you will spend a lot of your waking life at work. Doing your research on the work environment will go a long way towards determining your long-term satisfaction and success.

Often, people believe an organization’s culture is the same as its mission. However, the culture goes beyond statements to understanding how work gets done and what work gets valued, and by whom. You will be making a big decision for both your short- and long-term future. Therefore, you should reflect on the things that matter most to you in a future employer and job responsibility. With this information in hand, you will be set up for a successful transition, and hopefully, a long and satisfying career.

How do you find out if something is the right fit for you? Here are a few questions you can ask.

Where Do You Fit? First ask yourself what you need to not just survive, but to flourish. Not sure? Here are some self-assessment questions to get you started.

Do you agree with the company’s stated mission, vision and values? All employers publish their mission statement. Make sure it fits with your own convictions. Do your due diligence and interview current (or former) employees to see if and how those values are practiced or demonstrated day-to-day. Find out how the organization is viewed within the community where it resides.

With which management style are you most comfortable? For example, do you like decisions to be made autocratically or independently; based on consensus building or at the whim of a single individual? There are many methods of communication — do you like meetings and face-to-face interactions or would you rather respond to written requests (e.g., email and task lists)? What is your place within the organizational chart, and will you have enough access to your supervisors and decision makers?

What is the work-life balance you are seeking? Do you “live to work” or “work to live”? These two choices are very different, and they will affect personal relationships at work. For example, are you free (and willing) to work late nights or on weekends? Will you feel left out if your colleagues regularly go to happy hour while you have other after-work commitments? Importantly, is the job located in a part of the country or the world where you can be happy?

What are the day-to-day practices at work? You should be aware of general policies governing your workday: e.g., dress code, benefits, annual review, methods for evaluation and improvement, etc. How transparent and equitable are the practices for receiving recognition and promotion? It’s important to gather as much information prior to transitioning to a new job so you’re not surprised on day one.

Do Your Homework: Treat your job search like a research project.  Gather as much information as possible to inform your decision. Don’t think, “I can tolerate anything — how bad can an organization’s culture be?” This is simply not true, and you want to set yourself up for success!

Check references: When discussing a potential job offer, ask to review employee surveys. Make use of your interactions with current employees during the interview process to ask pointed questions about their experiences and whether they’re truly happy. Importantly, ask about employee turnover rate — this number will be low in successful organizations with satisfied employees.

Set priorities: It’s unlikely a single opportunity will satisfy all of the things you’re looking for in an organizational culture. Therefore, after your self-assessment, ask yourself what the 1-2 things that are most important to you.

Acknowledgments: Insights shared here were featured in a workshop by Claudia Adkison and Kevin Grigsby at the National Postdoctoral Association meeting, March 2017 San Francisco.

Practicing the Art of Saying No

Spring Quarter is finally here, and we at Core Programs extend a warm welcome to you as you continue to focus on your personal, intellectual, and professional goals!  We ourselves have lots of projects, collaborations, and dreams in the works.  It can sometimes get overwhelming and things you had hoped to do “sometime this year” are not yet happening.  Whether you are completing your very first year of graduate school, drafting your thesis or dissertation, or currently doing a job search, Spring Quarter is a great time to clarify your priorities and make room for what is really important to you.  It’s a great time to practice saying no.

Say No to Create Space.  You may have heard the expression, “The work will always be there.”  This is true for those of us who are in academia whether we are students or administrative, teaching, or research staff and faculty.  There truly is no end to the work and additional opportunities for professional development!  But this doesn’t mean we are actually capable (nor should we try) to do work constantly.

Not only is this unhealthy, it is unrealistic.  In order to manage yourself from the temptation to overwork, make a list of your current commitments, prioritize what needs to be done this quarter, and set aside tasks or projects that can truly wait.

Example of Saying No: “Thank you for thinking of me to participate in this project.  I can’t commit right now, because I have several projects that I am working on already.  Would I be able to participate later (in the next few months, next year, etc.)?”

Say No to Be Real.  Is someone making a request of you, but the task is completely unrelated to your skill set?  Ever find yourself doing work for others, because that is easier to do, rather than focusing on your own work which can be challenging at times?  Knowing your own limitations—and areas of growth—are important for helping you to say no. Making sure that you focus on your priorities isn’t being selfish – it is what you need to do now, so you can help others going forward.

Example of Saying No:  “Unfortunately, I am not the right person to respond to this request.  However, (blank) is someone who may be able to assist you. Reach out to them, and see if they are available.”

Say No To Make Time for You.  Many times we have to say no to other people’s requests, because we need to put aside time over the course of a week to devote to our friendships, relationships, or families.  Or maybe you have been neglecting activities or hobbies that nourish you on an individual level like hiking, cycling, reading, cooking or playing video games.  Saying no to requests and projects that are not at the top of your priority list ensures that you will have time for loved ones and interests.  The only thing to remember to do is schedule times for yourself and loved ones on your calendar.

Example of Saying No: “I really appreciate you reaching out for my participation on XYZ, but my plate is full.”

Saying no is an art that takes consistent practice over time.  The more you can try out these strategies, the better you will be at managing your time and energy to concentrate on things that matter most. What are your strategies for saying no?  Let us know, so we can share them out!

Best,

Kelly, Jaye, and Ziyan
Core Programs Team

How Prof. Dee Boersma Works

Dee Boersma, Wadsworth Endowed Chair in Conservation Science and Director, Center for Ecosystem Sentinels

Department/Program: Biology
Research focus: Seabirds and Conservation

Known as the Jane Goodall of penguins, Boersma is, by all accounts, a force of nature. At age 22, she spent a year living on the uninhabited Galapagos Islands, studying penguins. Since then, she has become a highly distinguished researcher of seabirds. Her research focuses on the well-being of penguins and what they tell us about the state of our environment. Boersma has received more than a dozen awards for her work, including a UW Distinguished Teaching Award in 1993.

Work

Give us a one-word description of how you work:     

Smart.

How do you manage your to-dos?  

Often with lists.

What are your essential apps, software or tools?

There are few apps I enjoy.

Where do you most often work?

Outside.

How do you manage your time?

I save some for something I want to do.

What is your best time-saving shortcut?

I use a canned letter for students interested in graduate school that is long, detailed, and should help them think about if they need to go to graduate school and where they should consider applying.

Life

What are you currently reading for pleasure? 

The AARP magazine.

How do you recharge?    

I get away from apps, email and other technologies.

What’s your sleep routine like?   

I go to bed at 10:21 each night.

Inspiration

What’s the best advice you’ve ever received?    

It doesn’t matter where you go to graduate school as long as it is a PAC-12, Big 10 or Ivy League School.

Who’s your support system?

My friends.

What pitfall do you consistently see students falling into?

Not focusing on the problem they are trying to solve. They get distracted by technology and do not spend time thinking.

What do your most successful students do?

They use their time productively and work smart.

How UW Works was inspired by LifeHacker’s How I Work. 

How Prof. Shawn Wong Works

Shawn Wong

Shawn Wong, Professor
Department/program: English and Comparative Literature, Cinema and Media
Research focus: Asian American literature, fiction, screenwriting, creative writing

Professor Shawn Wong has taught around the globe — at Universität Tübingen (Germany), Jean Moulin Université (Lyon, France), University of Ljubljana (Slovenia) and at the University of Washington Rome Center (Italy). He’s been honored by the National Endowment for the Arts and the Society of Professional Journalists. He is the author of several anthologies and novels; one of his novels, American Knees, was made into a movie in 2013. He is one of the founding teachers of The Red Badge Project, a collaboration with actor Tom Skeritt that uses the power of storytelling to help veterans process trauma. He’s given advice for first-year students at the UW, and now he’s giving us some tips and tricks for getting it all done.

Work

Give us a one-word description of how you work.

Creatively.

How do you manage your to-dos?

I write them down in a notebook, then try and remember where I put the notebook.

What are your essential apps, software or tools?

Word, Google, the New York Times

What is your best time-saving shortcut?

I work in my office rather than at home.

What are some of your productivity strategies you’ve honed over your years in academia?

Though it takes more time, I prefer to meet face-to-face with my students rather than send them an email so that we can have a conversation, debate, come to agreement, etc. I like to “see” that they understand something. I think it’s more effective to comment on their writing in person rather than write notes in the margin that they might not read. Also, I like my students to work collaboratively on almost everything from writing papers, doing research and even taking exams.

Life

What mundane thing are you really exceptional at?

Housecleaning.

What are you currently reading for pleasure?

Novels written by friends of mine (so I don’t have to lie to them anymore about having read their books).

What’s the last thing that made you laugh?

My son’s concept of the world.

How do you recharge?

I own a 1968 Plymouth Roadrunner muscle car.

Inspiration

What’s the best advice you’ve ever received?

My mentor, the American writer Kay Boyle, told me, “Writing is about belief.”

Who’s your support system?

My family.

What pitfall do you consistently see students falling into?

Choosing a path that they aren’t committed to, or choosing a path that’s chosen by their parents or someone else.

What do your most successful students do?

They find a path that satisfies their heart and their mind.

How UW Works was inspired by LifeHacker’s How I Work.

Did you enjoy this series? Check back Wednesdays during the Spring quarter for the latest mid-week motivation! While you wait, you can read more in this series, nominate a student or professor to be featured, or answer the questions yourself! (Students should answer the questions via this form; faculty should use this form. If you prefer to answer the questions over email, drop us a line at gradnews@uw.edu).

Tips for Postdocs from National Postdoc Association Meeting

On March 18–19, 2017, leadership from OPA and UWPA participated in the 15th Annual National Postdoc Association meeting in San Francisco. Three members from the Fred Hutch Student and Postdoc Advisory Committee also attended, and a postdoc from  Center for Infectious Disease Research (CIDR) so Seattle was well-represented! There were many good working sessions and an opportunity to learn from our peer institutions and other postdoc-led organizations.  Here are just a few insights for postdocs gathered from the meeting – we will be sharing more in the coming weeks.

  • Seek experiences outside your primary research group. Peter Fiske, plenary speaker and consultant/entrepreneur, advised spending as much as 20% of your time exploring other resources and experiences on and off campus.  Academic training is good at providing deep expertise, and yet “you have a keel without a boat”. PhDs have a tremendous amount to offer, but need more experience in adaptability, collaborative problem-solving, leadership to be successful in future careers, in and outside academia.
  • All jobs come through relationships. Expand your network. Networking is about genuine relationships created through shared interests or connections; it is not about shallow schmoozing with dozens.  Use your existing network of peers and advisors to connect you.  Ask for help. Join our UW Postdoc LinkedIn group as one starting point, and seek out other online spaces (including Twitter) where your professional societies or disciplines connect.
  • Know your rights. As a pregnant postdoc, you have federal protections under the ADA and Title IX.  We will do a separate blog post on this to clarify rights of pregnant and parenting postdocs.  One national survey showed only 40% of pregnant postdocs requested some kind of accommodation during pregnancy (e.g. modifying schedules, avoiding lifting, limiting toxic exposures, etc.) as compared to 70% in other sectors. You need to ask – it is a protected right!
  • Build your Mentoring Plan: We heard advice from the NSF program officers that the culture is changing for postdocs from an apprenticeship model (where you learn by doing and watching) to professional training model.  Be explicit with your research advisor about the time you want to spend on professional development, how and why. And build your mentoring team also, so you have a broader base of input to guide your career development.
  • Include Work/Life Balance in your IDP. Resilience is coping with, bouncing back from, and adapting to difficult situations – and academic life is full of them. Resilience requires we invest in ourselves and the things that renew or sustain us. Set goals and milestones for dimensions of the “wellness wheel” that are important for you now (e.g. financial, physical, nutritional, relational, spiritual…).  Schedule yourself on your calendar to make sure these things happen.
  • Make your dollars go further. Apply for travel awards through professional societies and foundations. Ask your PI or department to match what you bring in.  Seek external sponsors for events you want to hold (e.g. donating pizza to a lunch gathering). Consult with the librarian who researches funding sources and can advise you on tailoring your searches (at UW it is the Graduate Funding Information Service).
  • Culture Fit: If you are considering a position, how do you find out about the organizational culture there? Culture goes beyond stated vision and values to daily practices, and how people engage with each other. Culture is “the way we do things around here”. Ask a range of people about it during your interviews and site visits. Also, do the self-reflection and assessment work to learn what is most important to you in a workplace culture (what makes you happy and productive?). Do your research and ask yourself: Will you thrive, personally and professionally in the organizational culture?

And don’t forget that all UW postdocs, faculty, and staff are eligible for a free membership with NPA because UW is a sustaining institutional member.  You get access to resources behind their firewall and also connected with their networks. Please email OPA if you are interested in the affiliated membership from NPA.

Dread and Taxes

This Guide post has been updated from a previous inquiry. Happy filing!

Filing taxes seems more complicated than it should be, and there seems to be no help from the university, despite the fact that many graduate students have very similar tax situations. What’s the best way to file to maximize our return (where do we put student fees and union dues and all of the other things that we can claim to reduce our tax liability)? Are there good tax help resources available?  —Anonymous

Why are taxes so complicated? Albert Einstein once said, “The hardest thing in the world to understand is the income tax.” Anyway, yes, the UW does provide tax help! Student Fiscal Services is holding student tax workshops specifically for graduate students Wednesday, March 19, 2:30—3:30 p.m. and Thursday, April 4, 1:30–2:30 p.m. Additional workshops will be offered for U.S. Residents and Non-US Residents. All workshops are held at UW Seattle, Odegaard 220. Also, the Seattle Public Library offers one-on-one tax help at various branches. United Way offers help at a few additional sites, including at the UW in partnership with students in the MS Tax Program. No appointment necessary: drop by Mackenzie Hall Mondays and Wednesdays from 4–7 p.m. or Fridays noon–3 p.m.. to receive free help from United Way. (You must have made less than $66,000 in 2018 to be eligible for their free help. Probably not a problem for grad students?) Good luck!

“Taxation with representation ain’t so hot either.” —Gerald Barzan, humorist

Ask Your Grad School Guide is an advice column for all y’all graduate and professional students. Real questions from real students, answered by real people. If the guide doesn’t know the answer, the guide will seek out experts all across campus to address the issue. (Please note: The guide is not a medical doctor, therapist, lawyer or academic advisor, and all advice offered here is for informational purposes only.) Submit a question for the column →

Postdoc Resolution Passes Faculty Senate!

On March 2, 2017, the UW Faculty Senate voted unanimously in support of this Class C Resolution which will be sent to all faculty as a notification this week. The Resolution was drafted by the Faculty Council on Research in consultation with the UW Postdoc Association and the Office of Postdoctoral Affairs. We are happy to share this important step toward greater institutional support and wider recognition across the faculty and administration of the essential roles postdocs play in our research, teaching and service missions at UW. We share the full text of the Resolution here and will also post a copy on our OPA website. One proposed next step is to form a Task Force to address key policy and practice issues across the UW postdoc population. If you have input for this group to consider, please contact us at uwopa@uw.edu.

Class C Resolution

The Faculty Council on Research recognizes the invaluable service provided by postdocs to both the research and education missions of the University. Post-doctoral researchers are a critical part of the University’s research enterprise, and provide key mentoring and education to UW graduate and undergraduate students.

The postdoctoral experience is nationally recognized as a temporary and transitional period of advanced mentored training toward an independent career. As an institution and as individual faculty advisors, it is vital for us to commit to recognizing that postdocs are on a pathway to career independence. The National Academies of Sciences has studied the postdoc experience extensively and put forward clear recommendations in 2000 and in 2014. With this resolution, the FCR outlines the commitments and practices that would strongly support the UW in achieving parity with national guidelines and peer standards.

Further, by improving our support and services for postdocs, the UW can continue to recruit and retain the best and the brightest. Prior to the re-opening of the Office of Postdoctoral Affairs in 2015, the UW was missing a go-to place for resources, guidance, professional development programming, policies, and coordination of diverse services across many UW units relating to postdoctoral affairs. Centralizing some of these services will provide efficiencies in that faculty supervisors and departments will be able to utilize and adapt rather than building anew, which will additionally help reduce inequities and inconsistencies in our treatment of postdocs at UW.

WHEREAS, the National Science Foundation Survey shows University of Washington ranked 9th nationally out of 323 institutions by total numbers of postdoctoral appointees in science, engineering, and health in 2014;

WHEREAS, several national bodies, including the NIH, NSF, the federal Office of Management and Budget, the National Postdoctoral Association, and the National Academies have defined the role of postdoctoral researcher as “a temporary position of advanced mentored training in research,” and recognize the “dual role” of postdocs as employees and trainees;

WHEREAS, we must, as a university employing over one thousand post-doctoral researchers, commit to fulfilling our obligations toward these vital members of our research and learning ecosystem and align with national guidelines and peer institutions.

BE IT RESOLVED that the Faculty Senate urges the Provost’s Office to make the Office of Postdoctoral Affairs within the Graduate School a permanent part of the University organization with the responsibility of coordinating policies, practices, and procedures for postdocs;

BE IT FURTHER RESOLVED that the University recognizes the University of Washington Postdoctoral Association (UWPA) as an organization of interest for the postdoctoral research body of the University and for the University. The University should support, promote and respect the independence of the Association.

BE IT FURTHER RESOLVED that the Faculty Senate urges the Provost’s Office to create a Task Force for Postdoctoral Affairs to include members from key unit responsible for postdocs, such as: Academic HR, the Graduate School, the Office of Research, the Office of Postdoctoral Affairs, the Faculty Senate, School of Medicine, and the UW Postdoctoral Association.

BE IT FURTHER RESOLVED that the Faculty Senate urges the Provost’s Office to charge the Task Force for Postdoctoral Affairs to develop the policies and practices that would bring UW in line with national guidelines and peer institutions, including but not limited to the following issues:

  • Limiting the years possible under the various job titles encompassing postdoctoral researcher training, with the goal of promoting postdocs into more independent and permanent positions in a timely manner;
  • Enforcement for the dual role of postdoctoral researchers as both employees and trainees with reasonable release time and support for professional development including workshops, travel to conferences, or teaching opportunities;
  • Commitment to faculty mentorship for postdocs, including advising on Individual Development Plans and diverse career trajectories;
  • Identification of point people within each unit serving postdocs to serve as coordinators with the central Office of Postdoctoral Affairs;
  • Consistency with offer letters extended to postdocs to include clear reference to salary, benefits, terms of appointment, grievance options, role expectations, and connections to university resources;
  • Streamline the job classifications used for postdoctoral research fellows to facilitate tracking and accountability from first hiring to exit;
  • Centralize data collection and tracking of postdocs, including the satisfaction with their training and tracking of employment after leaving in order to quantify the quality of research training received at the University;
  • Through relevant policy, faculty code, or by-laws changes, include postdoc representation on relevant University bodies such as the Research Advisory Board, the Faculty Council on Research, and others.

Approved by the Faculty Council on Research, January 2017
Approved by the Senate Executive Committee, February 13, 2017
Approved by the Faculty Senate, March 2, 2017

Friends Wanted

How do you make friends in grad school? I feel like I missed a crucial seminar where everyone else got paired up. I hear about things that happened on the weekend in passing and the middle schooler in me that followed me all the way up to graduate education is so hurt. Part of what I’m worried about is that I’m pretty outspoken, and I look pretty different from a lot of my classmates. I feel like I’m missing out on the camaraderie and networking connections that are half the point of grad school. What should I do? Arrive to class early and try and chat people up?

Hi there,

Thanks for reaching out. I’m sorry that you’re struggling to make friends, but please know you’re not alone. About a year ago we fielded a similar question about struggling with isolation, and studies have shown graduate students are more likely than the general population to experience depression – in part due to a lack of social support.

The fact that you’ve committed yourself to making connections in grad school is a great first step. While chatting with fellow students in class (maybe even forming a study group) can be a great way to make friends, there are on-campus resources that might help you branch out and meet new people:

Best of luck!

Ask Your Grad School Guide is an advice column for all y’all graduate and professional students. Real questions from real students, answered by real people. If your Guide doesn’t know the answer, the guide will seek out experts all across campus to address the issue. (Please note: Your Guide is not a medical doctor, therapist, lawyer or academic advisor, and all advice offered here is for informational purposes only.) Submit a question for the column →

Published: March 2017 // Updated: February 2019 

An app for dissertation writing

The free Gingko app combines the functionality of outlines with the fluidity of mind-maps and index cards. One reviewer wrote if the app had existed previously, “it would have saved me two years off my Ph.D.”