UW Graduate School

December 1, 2016

You’ve Got (Too Much) Mail

I get a LOT of email (including this one, no offense), and I can’t keep up. How do I get off all of these email lists? Shouldn’t there be one place I can change my preferences? —Anonymous

I feel your pain, really I do. Unfortunately, just due to the sheer size of this university and the autonomy of various units, there is no one definitive, central place. However, if you focus on a few key sources, you should be able to drastically reduce your inbox.

  1. Click on “Manage subscriptions” at the very bottom of the Graduate School Digest newsletter, in the footer. It will take you to your email subscriptions, but only for the Graduate School. If you click on “View all email subscriptions for the UW,” you’ll be able to manage all your email subscriptions. However, the caveat is that this is only for emails and newsletters sent out through this particular software (Convio).
  2. Visit mailman13.u.washington.edu/mailman/listinfo for a list of all UW listservs.
  3.  Some units may use another software other than Convio, such as MailChimp. You will have to manage subscriptions for those outlets separately. There should always be options at the bottom.
  4. Some emails may be coming from the Registar’s office, or Financial Aid, etc. You will not be able to get off of these lists.
  5. Some emails may be coming directly from your department or a professor. You’ll need to consult with the relevant unit.
  6. If you can’t get out at the source, take advantage of your email software: set rules and filters.

You should have control of how much communication you receive, of course, but I want to advise you to unsubscribe thoughtfully. There have been instances where students opted out at the parent level and then were frustrated they were not getting notices of funding opportunities, events, etc.

Ask the Grad School Guru is an advice column for all y’all graduate and professional students. Real questions from real students, answered by real people. If the guru doesn’t know the answer, the guru will seek out experts all across campus to address the issue. (Please note: The guru is not a medical doctor, therapist, lawyer or academic advisor, and all advice offered here is for informational purposes only.) Submit a question for the column →


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