Memo 12: Membership in the Graduate Faculty and Endorsement to Chair Doctoral Supervisory Committees
For purposes of this memo “academic unit” refers to department, division, program, school, college, or interdisciplinary group offering a graduate degree or a graduate certificate.
A “graduate program” is one that offers a graduate degree or a graduate certificate.
The Graduate Faculty consists of those members of the University faculty who have been designated by the Dean of the Graduate School as actively participating in graduate education. Powers and Duties of the Graduate Faculty are given in Chapter 23; section 23-42 and 23-44 of the Faculty Code.
Graduate Faculty are granted either continuous appointments or 5-year renewable appointments, as described below. New Graduate Faculty members are nominated to general membership by a quorum majority vote of Graduate Faculty from the academic unit where they hold their primary faculty appointment. The nominated faculty are subsequently appointed by the Dean of the Graduate School (Faculty Code Section 23-42). In cases where the faculty member’s primary academic unit does not offer a graduate degree or graduate certificate, the faculty member may be nominated to the Graduate Faculty by a graduate degree-offering or graduate certificate-offering unit where that faculty member holds an adjunct appointment.
In order to chair doctoral supervisory committees, Graduate Faculty members must also have a specific “endorsement” for this purpose. In addition to fulfilling the criteria for general Graduate Faculty membership, endorsement to chair doctoral supervisory committees requires recent evidence of the qualities deemed necessary by the nominating academic unit to fulfill that role. All Graduate Faculty who are deemed to be important to doctoral education in a particular program may be granted endorsement to chair doctoral committees. Graduate Faculty with the endorsement to chair doctoral supervisory committees are then eligible for selection as the Graduate School Representative (GSR) to doctoral supervisory committees.
Eligibility for Graduate Faculty status
Graduate Faculty status can either be continuous or for a 5-year renewable term. Instructors and those in acting or visiting appointments are not eligible for either type of Graduate Faculty status. The requirement for each category of Graduate Faculty status follows:
- Faculty must hold the rank of assistant professor, associate professor, or professor.
- Graduate Faculty status does not require tenure, nor do faculty need to be tenure-track.
5-year renewable term
- Emeritus, retired, affiliate, research, and clinical faculty, as well as Professors of Practice, artists-in-residence, senior artists-in-residence, lecturers, senior lecturers and principal lecturers deemed appropriate by the academic unit and hired through a nationally competitive search, may be nominated for a 5-year, renewable term and may be endorsed to chair doctoral supervisory committees during that time.1
- Renewal of a Graduate Faculty 5-year term for all of the above faculty appointment types requires a vote of the academic unit’s Graduate Faculty and then can be updated through the MyGradProgram by authorized administrative personnel. Email notification will acknowledge the renewed term.
- Graduate Faculty status is automatically continued for the first five years of an emeritus or retired faculty appointment. After that, retired and emeritus faculty are treated as all other renewable 5-year appointments.
Procedures for Graduate Faculty Membership
It is the responsibility of each graduate program-offering academic unit across all three university of Washington campuses to create a written policy for Graduate Faculty membership and for the endorsement to chair doctoral supervisory committees. This policy and the specific criteria must be articulated to the faculty in the unit. All members of the Graduate Faculty with a primary appointment in the academic unit vote on proposed nominations. Faculty with joint appointments may vote in multiple units. For the endorsement to chair doctoral supervisory committees, voting is restricted to Graduate Faculty members within the academic unit who hold that endorsement.
Thus, faculty are nominated by vote to either general membership or to membership with endorsement to chair doctoral supervisory committees. An individual first appointed as a general member can subsequently receive endorsement to chair doctoral supervisory committees.
Eligible faculty members from all three campuses of the university may be nominated for graduate faculty membership, including membership with endorsement. Nominations for Graduate Faculty status across all three University of Washington campuses should be made by a faculty member’s primary graduate degree-offering or graduate certificate-offering academic unit. If a faculty member holds a joint appointment either academic unit can make the nomination. If a faculty member holds an adjunct appointment, only the primary academic unit can nominate, unless the primary academic unit does not offer a graduate program. If the faculty member’s primary appointment is in a unit that does not offer a graduate program, the Graduate School will accept a nomination to appoint the faculty member to the Graduate Faculty from (1) a unit where the faculty member holds an adjunct appointment or (2) the faculty of a Graduate School Interdisciplinary Group where the nominated faculty is a member.
Authorized administrative personnel in each academic unit will have access to process new Graduate Faculty nominations and renewals through the online MyGradProgram. E-mail notification to the newly nominated faculty member and the chair/director of their academic unit is automatically sent from MyGradProgram.
It is suggested that members of the faculty who are not members of the Graduate Faculty be considered annually for possible nomination.
Expectations of Graduate Faculty Members
Members of the general Graduate Faculty are expected to show evidence of:
- Active involvement in (or, for a beginning faculty member, qualification for) graduate student teaching and research supervision.
- Continued research-based scholarship as demonstrated by peer-reviewed publications, or equivalent creative work.
Also see Faculty Code Chapter 23, Sections 23-42, 23-44. Executive Orders IV and VII.
Terminating Graduate Faculty Status
A vote of the Graduate Faculty of a faculty member’s appointing academic unit is required to terminate Graduate Faculty status. The unit informs the Graduate School of the decision and the Graduate School then updates faculty status online through MyGradProgram.
1Those in part-time positions can be eligible, if they were hired through a nationally competitive search process.
Revised: June, 2006; Updated: December 2013; April 2016